ADMINISTRATIVE & LEADERSHIP TEAM
MAIN OBJECTIVE & MEASURABLE GOAL: To sustain Toyon and foster a working environment that Toyon staff members will report experiencing as inclusive, engaging, and efficient.
Managing Editor
(Two semester commitment preferred)
- Provides leadership on all aspects of the publication process and all other teams.
- Maintains the organization of the staff's Google Drive directories. Ensures that all folders and files in the Google Drive are accessible, navigable, and understandable to current and new staff members.
- Moderates and facilitates other forums of staff communication, as needed.
- Checks on the progress of projects and liaises between teams.
- Meets with the faculty advisor on a weekly basis, to review upcoming meeting agendas.
- Ensures that all team members have what they need to accomplish their role effectively.
- Provides a final check of the proof at Marcom before going to print.
Assistant Managing Editor
*Open to first-year students, sophomores, and juniors who plan to return to the staff in future years.
- Provides assistance in all aspects of the managing editor role, as listed above.
- Serves as treasurer for the Toyon Club. Keeps track of all expenses and income in a Google sheets file that is accessible to all staff members, ensuring that expenses do not exceed what is available in the Toyon trust or through IRA funding.
- Totals all monies received at Toyon Club fundraising events. Ensures that the faculty advisor receives all monies from fundraising events immediately, with breakdown totals of how money was earned (e.g., raffle sales versus art vending machine proceeds, etc.).
- Fields requests from the staff to have items purchased for the staff. Gives a full list of items to purchase to the faculty advisor as needed.
Public Relations Executive
- Keeps the staff connected (through group chat, email correspondence).
- Takes minutes at all meetings and class sessions, saving these documents in a shared folder that is accessible to all club members and members of the Toyon staff. Is present at e-board meetings to report/collect reports on the progress of the group as a whole.
- Maintains the suggestion box (bringing it to each meeting, collating feedback offered there, etc.).
- Maintains the accuracy and completeness of the staff handbook.
- Maintains the tabling calendar and the calendar for FH205.
- Sends reminders about the tabling schedule, and other promotional efforts, to the staff.
- Seeks opportunities to table off campus.
- Maintains a full database of contact information for all groups, offices, sites, etc. that should receive Toyon communications. Ensures that all of these groups/offices/sites have a liaison from the staff.
- Seeks local businesses to collaborate with (e.g., Angels of Hope).
- Coordinates the distribution of the call for submissions. Ensures that flyers are distributed around campus by staff.
- Supports scheduled events (checking that the room is booked, decorations ready, adequate advertising in advance of the event, etc.).
- Checks on the progress of projects and liaises between teams and is available to work through the different aspects of any team's process.
- Facilitates meetings alongside managing editor(s) and advisor.
- Facilitates team-building events and activities for the Toyon staff and the club.
Community Liaison
*** bilingual or multilingual requirement
- Advertises the Toyon submission guidelines to online communities and writing forums (including the Creative Writing Opportunities list).
- Translates into Spanish (and/or additional languages) all communications sent out by the Toyon, including the website.
- Maintains a list of contact information for all local booksellers and libraries, available to the Toyon staff.
- Fosters partnerships with, and ensures that the call for submissions is advertised to, the Centers for Academic Excellence, International Programs, IELI, and the Department of World Languages and Cultures.
- Acts as a liaison between the Toyon staff and the Clubs & Activities office.
- Acts as a liaison between the English Club, Humboldt County Writers, and other writers' groups on campus and in the local community, as well as zines and other publishing efforts on campus.
- Subscribes the Toyon email account to local literary community members' newsletters, including mailing lists for bookstores, etc.
- Gains permission to post advertisements at local bookstores and local libraries about Toyon (calls for submissions, announcements of the new issue).
- Communicates with local bookstores and local branches of the public library to ask about including the Toyon in their inventories.
- Identifies ways Toyon can partner with other literary journals to share resources or cross-promote.
- Adds to the "Get Involved" sections of Toyon's companion website Literary Humboldt. Posts / updates on the Toyon website an index of local writing & artist groups/communities, with links to contact information and ways to get involved.
- Distributes copies of the Toyon to local bookstores and local libraries in the spring semester.
